Summer Games & Track & Field Tours FAQs
Does the trip include Airfare?
None of our packages include airfare because our guests are flying in from all over the world and we want people to have the freedom to select your preferences of airlines, routes, mileage, etc. You are more than welcome to book on your own through suggested online sites such as www.kayak.com or www.hipmunk.com in the meantime or by contacting firstname.lastname@example.org.
What’s the cancellation policy? Are there refunds?
All sales are final and no refunds will be given under any circumstance unless previously agreed upon terms and conditions in writing with Ludus Tours.
What about tickets? Where can I get these?
Each event has its own ticketing process. For events such as the 2016 Olympic Games in Rio, the means for ordering tickets depends on the country in which you live. We are not a ticket company. Upon request, we may be able to assist groups with their tickets needs, but we suggest that you try contacting your country's Official Ticket Company and for the USA, it is Co Sport.
Is my trip insurable? Does Ludus offer trip insurance?
We work with several partners in order to offer our clients trip insurance. It’s important to read the fine print on trip insurance and make sure you understand what it involves, what’s included and what exceptions are made. Our recommended partner for is TravelEx and more details or a free quote may be found at http://www.ludustours.com/w_insurance.shtml.
Why go with Ludus? What should I expect?
Ludus offers a fun and practical way to experience major international sporting and cultural events such as the 2016 Summer Games in Rio, 2013 IAAF World Championships in Moscow, the 2014 IAAF World Junior Championships in Eugene, and more! We are not your typical tour company…We hate tour buses and you won't catch us leading groups of people around with umbrellas. We work directly with the national governing bodies and athletes’ friends, families and most passionate fans to offer affordable alternatives to your favorite track and field events. Our knowledgeable and energetic staff is comprised of former athletes, industry experts and well-versed travelers. We love our events, we love what we do and we love sharing experiences with our guests. So come cheer and hang out with other like-minded people in cool destinations with us!Olympics
Will I need to bring my passport and what about getting tourist visas?
For any international event, you will need to bring your passport. The first thing to check is do you have a valid one? Many countries require that your passport not expire for at least up to six months after your planned entry to the country. In the case you don't have one, you can find more information on how to apply here:
For USA Citizens: http://travel.state.gov/passport
For Canadians: http://www.ppt.gc.ca/cdn/index.aspx?lang=eng
For Jamaicans: http://www.pica.gov.jm
For UK citizens: http://ukinusa.fco.gov.uk/en/help-for-british-nationals/passports/
For Others: please ask your local government in charge of issuing passports
For visas, Americans and more international residents are required to have one to visit Brazil, Russia and several other countries. We can help you get letters of requested entry and also refer you to one of our country specific visa partners to streamline the entire process for you. Please email us for specific questions and referrals at email@example.com.
Does your company offer add-on tours to other cities?
We are working with several local partners in Russia and Turkey (for Moscow 2013) and Brazil (for the 2016 Rio Summer Games). Please contact firstname.lastname@example.org directly to learn more about these options or to request a new destination.
Does Ludus offer group rates?
We love to have teams, alumni groups, large families, corporate business partners and other groups join our tours! Please contact email@example.com to ask about group rates and custom branding opportunities.
Where can I find competition event schedules?
The Moscow 2013 Event Schedule is posted online already: http://www.trackandfieldtours.com/moscow2013_schedule.html
The official Rio 2016 schedule has not been announced yet but Olympic competition will span August 5-21, 2016, while Paralympic competition will span September 7-18, 2016. Check back here for updates!
How many athletes will compete at the Rio 2016 Olympic Games? Moscow 2013 IAAF World Championships?
Approximately 10,500 athletes are expected to participate in the 2016 Olympic Games and more than 4,200 paralympic athletes. For the IAAF World Championships in Moscow, it is expected to host over 2,000 athletes.
Where can I find a list of the Olympic Venues for each sport?
The Rio venues are still being built, but will be located among four main areas of Rio: Barra Zone, Copacabana Zone, Maracana Zone and Deodoro Zone. Some Football matches will be held in outside host cities as well.
Which Sports will be events at the Rio 2016 Olympic and Paralympic Games?
The Rio Olympics will include 29 competitive sports in a total of 43 disciplines (including new additions of Rugby, Golf and Windsurfing):
Athletics/Track & Field
The Rio Paralympics will include 22 competitive sports, including two new additions (triathlon and canoeing):
Athletics/Track & Field
What is the Official Currency in Brazil? Russia?
BRAZIL: Brazilian Real
|Each real (R$ or BRL) is subdivided into 100 centavos.
Coins: 1centavo, 5centavos, 10centavos, 25centavos, 50centavos, 1real.
Bank notes: 2reais, 5reais, 10reais, 20reais, 50reais, 100reais.
USD 1 = BRL 2 (as of November 2016) For current exchange rate please see www.xe.com/ucc
RUSSIA: Russian Ruble or Rouble
|Coins: 50 kopeks, 1 ruble, 2 rubles, 5 rubles, 10 rubles
Banknotes: 50 rubles, 100 rubles, 500 rubles, 1,000 rubles, 5,000 rubles
USD 1 = RUB 31.4 (as of November 2016) For current exchange rate please see www.xe.com/ucc
Credit cards: credit card machines are available at many places like the large shopping malls, transportation stops, hotels, etc in Russia and Brazil. However, cash is only what is accepted at the small stores and restaurants.
What is the weather typically like in Rio de Janeiro during August and September? In Moscow in August?
Rio de Janeiro temperatures in August and September average with highs around 78 degrees and lows around 66 degrees. Showers average from 2 to 4 inches per month, so nothing compared to the Rio Games!
August Weather in Moscow
• Average temperature: 17ºC / 63ºF
• Average high: 22ºC / 71ºF
• Average low: 13ºC / 55ºF
How can I get in touch with Ludus Tours for any additional information?
Please feel free to contact us anytime at firstname.lastname@example.org or TOLL FREE 866-343-6133.